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PDF accessibility

PDF documents have become a standard format for sharing information for many companies. But  many companies are not aware that PDFs often fall short when it comes to accessibility.

You may be unintentionally excluding people with disabilities from important documents such as policies, agreements, terms, or general information.

With our expertise, we’ll help your business create an inclusive environment where everyone can access and understand the information you serve via PDFs.

Accessible PDF being read on a laptop screen

Benefits of making your PDFs accessible

Legal Compliance

In many industries, meeting PDF accessibility requirements helps you comply with relevant laws and regulations, reducing the risk of legal issues.

Expanded Reach and Audience

Accessible PDFs allow people with disabilities to access your content, increasing your reach, potential customer base, and satisfaction of people visiting your website.

Enhanced Reputation

By demonstrating a commitment to inclusivity and accessibility, this may enhance your brand's reputation and grow trust among your customers or website users.

Improved SEO

Accessible PDFs, with the proper tagging and structure, can help improve your website's search engine optimization (SEO) and therefore, visibility.

What's the process?

With over a decade of experience in website accessibility, we have vast experience on PDF accessibility, and offer a four-step service process that will help you works towards meeting accessibility standards.

Two people analysing accessibility of a PDF document on a computer

Document evaluation and analysis


We begin by conducting an evaluation of the PDF documents that you require assessing.

Our experts review the structure, formatting, and content to identify any accessibility issues.

This step enables us to understand the current state of your PDFs and determine any required improvements.

Person working on accessibility structure of a PDF document

Fixing the document structure

Using industry-leading tools and our experience, we restructure your PDF documents. We ensure proper tagging, headings, lists, and other structural elements to optimize accessibility.

Alongside this, we look at color contrast issues, checking legibility for individuals with visual impairments.

Our goal is to create a document structure that is easily navigated and understood.

Different devices showing accessible content of PDF documents

Enabling accessible content

Images, graphs, and charts are often part and parcel of information conveyed within PDF documents.

To make your content accessible to individuals with visual impairments, we’ll add alternative text descriptions to all visual elements. By doing so, this helps screen readers convey the given content to those who rely on them.

Two people discussing accessibility of a PDF document

Testing, validation, and approval

Quality assurance is an essential part of our service and we pride ourselves on accuracy. Our team performs in-depth testing to help your PDF documents meet accessibility guidelines.

We utilise assistive technologies and conduct manual user testing to validate the accessibility enhancements. This step checks that your PDFs are user-friendly and accessible to individuals with disabilities.

We consult you throughout the process to ensure that the format of your PDFs meets your expectations.

Discover how our tailored solution can transform your PDF documents into accessible resources that reach a wider audience. Get in touch today for more information about our PDF accessibility service, we’d be happy to talk through the process with you.